Many people find it difficult to let go of control and to delegate things. If you’re a control freak, you may be working too long, hate asking other people for help, and rarely get to reflect on the bigger picture. Often this stems from perfectionism, the fear of not being appreciated for your work, insufficient trust in your team or previous bad experiences with delegation. Yet both you and your team will perform better if the work is better distributed. But how do you do that?
Here are six ways you can make it easier to delegate work, according to career coach Melody Wilding:
1. Change your mindset
To delegate better, you first need to change your mindset. “People I train need to realize that delegating is not a punishment,” says Wilding. “It is an opportunity for your team and colleagues to learn, grow and develop new skills and competencies.”
Also think about how you have been given opportunities in your own employment history when your boss assigned you new tasks and as a result you became more visible, gained more authority and developed yourself. Give your team and your colleagues that opportunity too. Figure out which tasks you want to get rid of
Keep track of where you spend your time for a week, recommends Wilding. Also distinguish between the tasks that give you energy and that cost you energy. In this way you arrive at a first selection of tasks that are eligible for disposal.
Administrative tasks, repeatable processes, and tasks that others are better at are often good candidates to delegate.
3. Involve colleagues in the process
People often fear rejection from their team when they delegate, but with the right approach, the opposite is true, Wilding says.
Involve colleagues in the process and together see what work they enjoy doing and how they can be motivated to grow further. This way you can link tasks to the qualities of people. “Many of my clients are amazed at what their employees come up with when you ask them if they have any ideas about what tasks to take off your plate,” Wilding writes. “Because they didn’t know someone would want to do that job or because they come up with ideas that they would never have thought of on their own.”
4. Start small
Delegating is different from making yourself redundant. Transferring an entire project at once is a recipe for failure, says Wilding. Try to hand over tasks little by little and also train people in the skills they need to do so.Also, really set aside time to give instructions and answer questions. Be aware of your role
It’s your job to determine the “what” and “why” of a project. It is about the desired outcome and its importance. According to Wilding, you have to be crystal clear about your expectations, the criteria for success and the limits. Although you are ultimately responsible for the tasks you delegate, you must leave the person to whom you delegate tasks completely free in the “how”. Maybe that’s very similar to how you would do it or maybe not at all. But micromanaging is not necessary, as long as it is clear what the desired outcome is. Provide feedback
Giving and receiving feedback is often difficult for perfectionists. Sometimes they are personally touched when they are criticized, but that is precisely why you should also have the ability to be empathetic when giving feedback and to motivate others to work on their shortcomings. Give colleagues constructive feedback on a regular basis. Do this by first indicating what is going well and then what could be done better. Everyone wants to know what they’re doing well and what’s not, including people you’ve delegated tasks to. Read the fuller original article on Business Insider US.